FAQ: Approved. Now What?

You must still complete the honorarium process! BEFORE you reach Springfield, please complete the W9 and Direct Deposit Form (found here).  During orientation week, we will get copies of the following from you:

• CURRENT PHOTO ID:

  • Options include a driver’s license, state-issued ID card, or passport.

• VOIDED CHECK:

  • If you do not have a checking account, then at least have your Bank Routing Number and Account Number. If you do not have either, then you will receive a paper check instead of direct deposit.

• FACEBOOK GROUP

  • We have a FB group set up that you can be a part of. We will send primary information through email and text messages, however, this FB group is a great place to ask questions to staff that will be working this year.

Coordinators:

Please arrive at Evangel University (Lewis Hall) on Sunday, June 5th, between 12:00 pm and 4:00 pm.  Coordinators working security will check out on July 3rd. (Check out time is 11:30 am)

If you have any questions or conflicts with these dates, please contact Rachel in the MK Office as soon as possible.

Staff:

Please arrive at Evangel University (Lewis Hall) on Tuesday, June 7th, between 1:30 pm and 5:00 pm.  Staff will check out on July 3rd at 11:30 am, unless you’ve made other arrangements with Rachel ahead of time.

If you have any questions or conflicts with these dates, please contact contact Rachel in the MK Office as soon as possible.

Logistics:

Please arrive at the MK Office (1640 N. Boonville Ave., Springfield, MO) on Wednesday, June 1st by 9:00 AM (be dressed and ready for manual work). You can check into Evangel between 3:00pm and 5:00pm on Tuesday, May 31st. Check out will be Tuesday, July 5th, by 11:30 am.

If you have any questions or conflicts with these dates, please contact Rachel in the MK Office as soon as possible.

Staff and Coordinators:

Once you arrive in Springfield, please come to Evangel University (Lewis Hall) at 1111 N. Glenstone Ave, Springfield, MO 65802.  If you are arriving by air and do not have a ride from the airport, take a taxi and save your receipt. You can claim the taxi fare on your taxes.

Logistics:

Please meet at the MK Office at 1640 N. Boonville Ave., Springfield, MO.

You should have received an email notifying you of the program you will be working. Please be aware that the MK Office reserves the right to change the program you are working.

Our attendance numbers are not final until the day of registration, and there may be a need to make adjustments to the staff list. You have been approved and we have placed you where you are most needed at the time. However, we will not be able to guarantee you will work the program you were first offered or desired. 

You should have received an email from Wendy/Rachel containing info on the honorarium you will be given for investing in the lives of MKs this summer. If you have any questions, please contact Rachel in the MK Office directly.

The MK Office will lead two mandatory orientations for MT/PFO upon arrival. All coordinators must be present and ready for the orientation session at 5:00pm on Sunday, June 5th. 

All staff must be present and ready for the orientation session on Tuesday, June 7th at 5:00pm. 

A third mandatory Staff Orientation will be made available for those joining us for ReEntry and Security Trainings.

The MK Office has researched the cost of travel (based on air travel or mileage) from your address listed on your application. That information has been recorded in our database and has been applied to your contract total amount. The maximum amount of travel allowance for staff positions is capped at $500 and coordinators are capped at $750. If you are within driving distance (over 40 miles), your travel allowance will be based on mileage at $0.55/mile. If the address on your application is within 40 miles of Springfield, MO, unfortunately, you do not qualify for a travel allowance or mileage reimbursement, however those miles can be claimed on your taxes. You will not need to turn in receipts to the MK Office, but it is advised to keep them for tax purposes. If you qualify for a travel allowance or mileage, the funds will be given to you in addition to your honorarium.

Three meals a day will be provided during staff orientation week and during regular program hours unless otherwise noted on the schedule.  A Saturday brunch will be provided on Saturdays when the program is not in session. You will be on your own for other meals not provided on weekends. Evangel has many restaurants in close proximity, included but not limited to Taco Bell, Schlotzsky’s Deli, Subway, Panda Express.

Food allergies: It is very difficult to accommodate every type of food allergy when working with a caterer. A refrigerator will be located in staff dorm that can hold food for those with food allergies. A meal schedule will be provided to help you plan accordingly. Those with food allergies will need to plan ahead for any meals not located at Evangel.

Casual dress is appropriate while working this summer. You should bring modest shorts and t-shirts. Shirts for men and women must touch the edge of the shoulder; spaghetti strap shirts, off the shoulder, and tank tops are not allowed. Shorts should reach the tip of your middle finger when standing with arms hanging at your sides. Be prepared for strenuous work and activities that could permanently stain your clothing.

Most programs involve some sort of pool/water activity. Ladies are asked to wear a modest one-piece bathing suit (tankinis are allowed as long as they cover the midriff) and men are asked to wear swim trunks, (NO Speedos).

Bring one nice, “Business Formal/Church Attire” outfit for the Commisioning Service.

All staff will be staying Evangel University (1111 N. Glenstone Avenue, Springfield, MO 65802).  All rooms should be equipped with the necessary bedding, linens, and a pillow.

You will need to bring:

• your own personal care items (toothbrush, soap, shampoo, etc.)
• hangers if needed
• swimming towels (for program activities)
• casual clothing, appropriate swimwear (one-piece for women, trunks for men) and at least one dressy “Business Formal/Church Attire” outfit.

If you are in the Bootcamp program, please bring your own pillow. We will not use Evangel’s bedding and linens.

The calendars below are intended to give you an approximate idea of the dates and hours you will have to invest in MKs.  It is not intended to be exact, as serving during summer program requires a high degree of flexibility. Please do not make outside plans based on the accuracy of this calendar, as arrival times and departure times may vary by half an hour to an hour at times.

Please email Rachel in the MK Office for information about absences during scheduled work hours.

Schedule Overview

Staff:

• Attend all orientation/training sessions as assigned

• Participate in all program activities as assigned

• Act as chief of assigned MKs (camp counselor)

• Assist Coordinators with curriculum development, leading Country Studies, leading worship, teaching, etc. as assigned

• Be prepared for Tribe Time discussions with MKs (small group devotions)

• Be aware of MK needs at all times (food allergies, hydration, safety, etc.)

• Be punctual to all required activities/program days

• Do all assigned duties with a good attitude

• Be an example to all MKs

• Support MK Office leadership, program Coordinators, and other staff members as part of the team

• Be flexible at all times

Logistics Staff:

• Serve as program photographer/videographer

• Download photos to MK Office Coordinator computer

• Pick up snacks/supplies from Central Supply

• Help record/track information in Program Logbook

• Maintain program first aid kits

• Serve as a substitute chief if another staff person becomes ill

• Assist Coordinators with curriculum development

• Complete administrative tasks: photocopies, check out books and videos, etc.

• Liaison with Run & Roar Coordinator for planning program games/activities

Program Coordinators:

• Act as supervisor to program staff

• Lead/direct/supervise staff interaction with MKs

• Attend all orientation/training sessions

• Be flexible at all times

• Direct the setup and tear-down/pack-up of program rooms

• Coordinate extra childcare with MK Office and chiefs

• Liaison/troubleshoot issues with parents

• Confirm all activities and pay if needed

• Plan services and teach/preach or assign others to teach/preach

• Teach MK curriculum

• Order needed snacks/supplies through MK Office Logistics

• Process all paperwork requested by MK Office:

• Timekeeping

• MK & Staff Attendance sheets

• Accident/Medication forms

• Program Logbooks

• Debriefing notes

• Financial reports

• Staff evaluations

Logistics Coordinators:

• Coordinate/supervise MK Office move from headquarters and storage unit(s)

• Give logistics information during Coordinator Orientation

• Assist all programs with program set-up:

• Purchase supplies

• Set up playground

• Order/distribute Boot camp/EE dog tags

• Purchase/distribute snacks for all programs (Sam’s Club/Wal-Mart)

• Purchase/distribute supplies for all programs

• Manage Central Supply

• Print/distribute photos for younger program scrapbooks during MT/PFO

• Purchase supply/food needs for MuKappa camping trip

• Assist MK Office with all program registrations

• Order/organize trophies for MK graduation

• Assist with planning/organizing/purchasing supplies/clean-up for final MK banquets

• Assist with planning/organizing/purchasing supplies/clean-up final Staff banquet

• Purchase/organize honorarium gifts for special program speakers

• Orientation training

Run & Roar Coordinator:

• Plan/organize all games for all programs during RR time

• Purchase (or assist Logistics to purchase) all needed supplies for RR

• Connect with each program Coordinator to plan best games for that program

• Lead all RR games

• Assist MK Office with other tasks

Media Coordinator:

• Oversee all media gathering/production both video and still photos

• Connect with program Coordinators and program logistics to plan video needs for each program

• Assign camera to each program for video/still footage during program

• Film/edit/create welcome video for parent orientation MT/PFO

• Edit/create videos for each program for MK Graduation and Ministry to Parents

• Assist MK Office with other tasks

Reentry Coordinator:

• Oversee all reentry schedules, programs, and staff

• Liaison with PMC to create schedules, coordinator bios, staff info, etc.

• Check-in reentry staff (possible)

• Provide orientation for reentry coordinators/staff

• Act as support during reentry program

• Liaison with MK Office for supply needs

• Oversee debriefing time for reentry coordinators/staff

• Liaison with MK Office for reentry program direction or needs

Coordinator Kid Care:

• Primary role will be providing kid care for Program Coordinators

• Assist MK Office with other tasks, if needed

Special Needs Care:

• Primary role will be providing one-on-one care for MKs with special needs

• An MK may be placed in programs that do not necessarily match the actual age of the MK 

Missionary Training/PFO

Missionary Training, (Formerly Candidate School/PFO), is from June 11th- 22nd and focuses on new MKs going with their families to the field for the first time. 

Reentry

The Re-Entry program is a program which helps families and MKs just coming off the field transition back into life in the United States.  The program is running simultaneous with MT, from June 19th-22nd

Within MT/MR and Reentry, MKs are broken down further into age-graded programs:

AD Camp

AD Camp is the program for Area Director’s children and other MKs who are in the program during the weeks of Missionary Training, but are not new candidate MKs. 

Beginner 

Beginners is for MKs ages 2-3 years old. 

Boot Camp 

Boot Camp is the program for new MKs (ages 10-18) during MT/PFO. 

Early Elementary 

Early Elementary is for MKs ages 6-9 years old.  

Logistics

Logistics is a unique area that has been designed specifically to assist other programs. Those hired in this capacity will assist the coordinators and staff in their assigned individual programs to take care of any needs they might have. Responsibilities include things like moving supplies, setting up for activities, cleaning toys (as appropriate), etc. Individual program staff will report to their coordinators during program and to the MK Office Logistics Coordinator.

Nursery

The Nursery Program is for MKs from birth to 12 months.

Toddler

The Toddler program is for children 13-23 months.

Preschool 

Preschool is for MKs ages 4 – 5 years old. 

Reentry

Reentry is for MKs of all ages and will run simultaneously with the second week of MT  (June 19-22).  

Good Samaritans

Good Samaritans are those medical professionals who keep us all safe and healthy. 

Media

Media are those who make sure to capture all the best moments of the summer via video and photography.